1. Manage & enhance payroll system in smoothly & accurately operation in alignment with company practices/ policies & labor law

- Manage time recording system & finger time recording machine of all locations to ensure their operation stably & smoothly

- Monitor, update & enhance payroll system operations, tools, functionalities & reports in alignment with company regulations & policies to adapt changes & support business needs.

- Work with relevant stakeholders (internal/ external) to handle issues/ fix bugs and develop new requirements to ensure effectiveness of payroll system.

- Administer and maintain employees’ data availability & accuracy of payroll system sufficiently

- Guide & conduct training about functionalities of payroll system to users effectively

2. Proceed monthly payroll calculation & reconciliation in well compliance with payroll procedures, policies accurately and timely

- Check & update monthly staff’s working time attendance & overtime to ensure data fulfillment and sufficiency for payroll calculation

- Collect & update payroll changes for payroll calculation & check all related supporting documents sufficiently

- Work with relevant stakeholders (HRBPs/ leaders/ employees)

 to implement, follow up & complete other processes related to employees’ payroll such as handover process of resignation, onboarding process of newcomers, employee movement, employees’ time attendance checking

- Proceed monthly payroll calculation & transfer salary for all staffs on systems timely & accurately

- Handle employee queries related salary

3. Manage employees’ welfare & benefits incompliance with company policies & labor laws

- Implement monthly, quarterly, annually declaration, reconciliation, contribution of company code of conduct, social insurance, medical insurance & personal income tax, labor reports, internal regulations, collective labor agreement, and related others for all employees

- Handle issues & manage service level performance of medical insurance vendor as contract agreement to ensure employees’ satisfaction.

- Monthly Implement and manage products ordering process as company policy for all employees

4. Conduct and update new changes related to C&B company policies, code of conduct and labor laws

- Collect staffs’ feedback & review current policies to propose & update policies’ changes

- Communicate & give advices to employees and external stakeholders about labor laws, company policies, regulations & practices to ensure compliance

- Provide feedbacks & give advices about labor laws, company policies, regulations & practices to employees

- Conduct training for newcomers about C&B company policies & regulations

5. Manage employee data & documents to meet internal & external requirements & ensure legalization

- Collect & file personal employees’ documents in sufficiency

- Follow up labor contract process to ensure line managers’ confirmation & legalization

- Support on providing/ preparing relevant documents to adapt audit requirements & business requests

6. Lead and manage overall office administration

- Manage service performance of Securities, Cleaning, Receptionist, couriers to ensure professional service level delivered.

- Supervise & control office suppliers in good maintenance & renovation

- Monitor taxi cards/ grab accounts provision & usage to ensure employees’ compliance with company policy

- All admin payment verification

7. Perform other duties as assigned